Loss and Damage  

Equipment

All care is taken to prevent damage to equipment. Guests are instructed not to bring drinks onto the dance floor. Drinks placed on the DJ table or other equipment will be removed.

Client is responsible for any damage caused by guests.

Client is responsible for broken microphone stands. All MCs are instructed clearly on correct operation of mic stand. Threading must be loosened.

Client is responsible for lost wireless microphones. South Sound Events DJs will collect the microphone from MC after First Dance/Bridal Waltz. Microphone is not given to ANY of the guests at any point, without approval from the MC and either the Bride or Groom.

Stands

Lighting and speakers are mounted on tripod stands. These stands will fall if they are leant on, run into etc. Lighting can be especially heavy. All care is taken by South Sound Events to ensure stands are positioned well away from traffic areas. However, no responsibility is taken for injury. The client is responsible for any damage caused by guests.

Deposit/Booking Fee

To confirm your booking, a booking fee of $600 is required to secure the date. The date will be secure only once you receive written confirmation from South Sound Events. If the event is cancelled or the date changed, this booking fee is non refundable. If we are able to secure another booking for that date, the booking fee or a portion of, may be refunded at our discretion.

Final Payment

Payment of the balance for the event is due 30 days before your wedding. This is non refundable should your event be cancelled, postponed etc.

While we are sympathetic to illness, family problems, acts of god and other events that may occur to prevent your wedding from occuring, we do not absorb the loss of income for this. If your wedding is on a Friday or Saturday in peak season, you are responsible for payment of the full invoice.

Change of date

If you change the date of your wedding, it is considered a new booking. The booking fee for the original booking is not refundable or transferrable – unless we are able to secure another booking for that date, in which case the booking fee (or a portion of) may be refunded – at our discretion.

DJ requirements

Music

Music choices for pivotal points of the event must be supplied no later than 14 days beforehand. It is South Sound Events preference that the music choices and direction are finalised and provided 4 to 6 weeks before the event. If we are not supplied with any musical direction for your event, please be aware that this is your choice, and your decision not to do so, may affect the awesomeness of your event.

Shelter

If it is an outdoor event, shelter from possible rain/wind must be provided. If it rains, and shelter is not sufficient from rain and wind, equipment WILL BE PACKED AWAY. No refund will be given.

Music can be played with one speaker and an ipod if we are able to find a small sheltered area (at the discretion of South Sound Events). More than one set-up and pack-down of equipment will incur an extra charge should weather change.

If there is an option to set up under cover, this will be taken if there is a chance of rain greater than 20%

Power

A standard 3-pin domestic mains power supply at 240V 10Amps is required. DJ sound and lighting works best when it is run on a different phase to the power used by the kitchen. However this is often not possible, and we will work with what is available at your venue, without causing damage to the equipment. If you think the power supply may be a problem please discuss this beforehand. If your venue has had wedding receptions with DJs previously, then there shouldn’t be a problem.

Generators – Must be voltage regulated with 10Amp outputs, at minimum it must be 20KVA and must be functioning with ‘Pure Sine Waves’, not square waves. DJ equipment cannot be run from the same generator as kitchen equipment with thermostats. If you are unsure, please discuss the generator/power with Mandy, as DJ equipment can be easily damaged. If the power is not safe, DJ equipment will not be plugged in due to the risk of damage.

Table

Not required. We will bring our own trestle table and tablecloth.

Meal

A supplier meal would be greatly appreciated, as it’s a long day! However, meal is not required. Would you please inform us if a meal is not going to be provided.

Conclusion of Your Event

We are required to turn all music off at the allocated time. If your venue closes at 12.00 midnight, the music needs to be turned off at 12.00, so we will play your final song at 11.55

If you wish to have music past the allocated time – this is firstly confirmed with your venue manager, and you will most probably find there is a fee of approximately $500. The fee for us to continue to DJ will be worked out on a case by case with your DJ on the evening. It is their decision to them if they wish to extend their time, and may depend on if they have a wedding the next evening.

It must also be confirmed with the bus/transport company, before the DJ can continue to play music.

If your event is held on a private or leased property with no other staff on site at midnight, you must either ask your hired security to stand with the DJ at the confirmed time for the finish of the event, or appoint a responsible person (perhaps one of the groomsmen) as support as the music is turned off.